Conservatorship

The Minnesota Judicial Branch has launched a new online training for individuals who have been appointed by a court to serve as a guardian or conservator. Learn More »

New program will increase audit frequency for conservator-managed accounts »​

MN Court Forms - Guardianship / Conservatorship

NOTE: The MN Judicial Branch does not publish instructions for every guardianship or conservatorship form, but you can learn about the process by reading the Conservatorship & Guardianship Manual. You should talk with a lawyer to find out which specific forms to use in your situation and the procedures involved. Court Administartion can tell you about the Fees that must be paid. Another good resource for finding forms and how-to information on legal issues is your local law library.

Conservators must use MyMNConservator to e-file their annual reports with the court.
 
If you are appointed as a conservator, you must complete certain tasks every year that the conservatorship is in effect. Most reports will be filed in MyMNConservator (MMC).
Step 1: Make a note of the date you were appointed
Mark the date you were appointed as a conservator on your personal calendar, and then make a note of that anniversary date every year that the conservatorship is in effect.
Step 2: File an Inventory Report within 60 days
File an Inventory Report within 60 days of being appointed as conservator in the MyMNConservator (MMC) system.

You only have to do this step one time when you are first appointed as conservator.
Step 3: File an Annual Accounting
An Annual Accounting must be filed each year in MMC within 60 days of the anniversary date.

Conservators may be also required to file an original Verification of Funds on Deposit and/or Verification of Stocks and Securities with the Court in paper format. Check with your local Court about requirements in your case.
Step 4: Sign the Annual Notice of Right to Petition to Restoration to Capacity
Every year that the conservatorship is in effect the conservator must fill out and sign the Annual Notice of Right to Petition to Restoration to Capacity.

This must be done within 30 days of the anniversary date of being appointed as a conservator.

Make copies of the completed Annual Notice of Right to Petition for Restoration to Capacity and arrange to have copies served on the ward and all interested persons whose names are on record with the court. Service can be done by mail or in person.
Step 5: Fill out and sign the Affidavit of Service
Once service has been completed, the conservator should fill out and sign the Affidavit of Service form included with the Annual Notice of Right to Petition for Restoration to Capacity form. Affidavit of Service is a sworn document that says service was completed. 

When you submit your accounting through MMC, you will document this service for the court. Keep the affidavit for your own records. If you are not filing accounts through MMC, you will need to file the affidavit with the court.
Successor Conservator

If the court appointed you to be a conservator, but you are no longer able to serve in that role, you should consult with an attorney right away about asking the Court to appoint a Successor Conservator by completing and filing a new Petition for Appointment of a General Guardian or Conservator. To ask the court to discharge you from your role, you must file a Petition with the court and identify someone else who may be qualified to serve as a conservator.


The court does not publish step-by-step instructions on completing and filing the Petition paperwork, but the Conservatorship & Guardianship Manual offers basic explanations of legal terms, forms, and the court process.

We strongly encourage you to get help from an attorney.

Overview

What is a Conservator?

conservator is appointed to make financial decisions for the protected person (conservatee). The conservator typically has the power to enter into contracts, pay bills, invest assets, and perform other financial functions for the protected person.

Protected persons are those individuals who have had conservators appointed for them because they lack similar capacity and have demonstrated an inability to make decisions regarding their financial affairs or estate.

Related: Learn about Guardianship »​
 

MyMNConservator
MyMNConservator (MMC) is an online conservator account reporting application that allows conservators to file their inventory and annual accountings electronically. MMC is exclusively for conservator reports. 

The MMC submission process includes a statement where conservators affirm they have served the annual notice of rights.
 


MyMNConservator Help Videos and Tutorials »

 

The Conservator Account Auditing Program (CAAP) and the Conservator Account Review Program (CARP) programs ensure that all conservator-managed financial accounts in the state are reviewed by trained financial experts and that district court judges have more tools and information when hearing conservatorship cases.

MyMNConservator (MMC) Help Line:  (763) 279-0176
Conservator Account Auditing Program (CAAP)
The Conservator Account Auditing Program (CAAP) operates statewide to audit conservator accounts and provide information and recommendations to the district courts and to conservators. 

The mission of the Conservator Account Auditing Program (CAAP) is to safeguard the assets of protected persons through the oversight of conservators by conducting professional compliance audits.  CAAP will promote public trust and confidence by collaborating with local courts to provide education, establish consistency of best practices in managing conservator accounts and maintain a statewide online system for the reporting of accounts.

CAAP audits all first annual accounts, subsequent accounts above $10,000 at regular intervals and any other accounts referred for audit. Subsequent accounts $10,000 and below are reviewed by the Conservator Account Review Program (CARP).

Accounts are directed to the audit queue via programming within the MyMNConservator (MMC) accounting program.  Your report history tab will display reports that are in the audit queue as in the following example:

Screen Shot of CAAP User Interface

Once the case is assigned to an auditor, you will receive a letter via email requesting supporting documentation.  If originals are provided, this documentation is returned once the audit is complete.  For additional information please refer to the Audit Tip Sheet.
 
Conservator Account Review Program (CARP)
CARP provides regular review of accounts not subject to CAAP audits and provides public hearing preparation documents to district courts. CARP reviews accounts under $10,000 and older than one year, and larger conservator accounts in-between those accounts’ fourth-year audits that are conducted by CAAP. Reviewers follow a standard practices guide to ensure that conservator accounts are uniformly monitored.
 
CARP findings are presented to the parties and district judge for review. CARP audits include a public Account Review Report summarizing the findings of an audit.
Tips to Prepare for a Conservator Account Audit
Respond promptly to requests or questions from the Court, CAAP or CARP personnel.

Please provide all documentation listed in the audit letter. If any of the information does not apply, please state that in your response to the audit.
 

Talk to the Auditor

If you have questions, contact the auditor. Keeping an open line of communication with the auditor will help expedite your audit.
 

What to include

  • Conservators must provide official bank statements. Spreadsheets and online transaction printouts are not sufficient for audit purposes. Online statements are okay if they include all transactions, running balance totals, and all account ownership information.
  • Be sure to include documentation for all asset account types, including CD’s, life insurance, IRA’s, other investments, prepaid burials, etc.
  • You must provide cancelled (cleared) checks from the bank. Check copies provided with the statement are acceptable in the event your bank does not return physical checks. Duplicate check copies are not an acceptable replacement.

Arranging Documents

  • Arrange all bank statements together by account in date order. Verify that you are sending all statements for the entire annual account period. Do not omit any statements. All pages must be provided for each statement, regardless of the page content.
  • If a credit card is being used, all monthly statements must be provided as well as invoices and/or receipts for each individual transaction made using the credit card. Arrange these statements in date order as instructed above.

Expenses

  • Retain and provide documentation, including receipts and invoices, to support all expenses paid from the conservatorship.
  • Supporting documentation must be provided to support all Guardian and Conservator fees paid. These fees should be paid on a consistent basis and statements must include, but are not limited to, the following items:
    • Dates of Service
    • Hourly Rate
    • Detailed Descriptions of Tasks Performed per Date
    • Hours per Task

Property Sales

If real property is sold during the account period, provide the HUD settlement statement.

Printable Tip Sheet »

Respond right away to requests from the Court, Conservator Account Auditing Program (CAAP)  or Conservator Account Review Program (CARP) personnel for your supporting paperwork or documentation or if they have questions about your account.

Getting Started

Do a full search for assets to make sure your inventory is complete. Make sure that all items are accurately valued as close to the date of appointment as possible. Include jointly held assets. Most banks or financial institutions will require a certified copy of your Letters of Conservatorship before giving you information about accounts. You can get certified copies for a fee from the court where your case is filed. If you have a prepaid burial account, upload a copy of the account statement in MyMNConservator (MMC).

Open separate financial account(s) naming the conservator(s) and the protected person but giving the conservator(s) control of the account. Make sure the bank or institution you choose will provide you with canceled checks that you can either print from the internet or they will send you. Conservators of spouses should open a separate conservatorship account and consider setting up a regular monthly support payment to cover joint expenses if appropriate.
Other Considerations
  • File state and federal individual income taxes for the protected person if they meet the filing requirements.
  • File for property tax refunds for the protected person if they qualify.
  • Get court approval before taking action as required by Minn. Stat. § 524.5 -411 and Minn. Stat. § 524.5-418
    • Examples: Sell or mortgage real estate, create a trust, make or change a will, change beneficiaries on accounts or policies – see statutes for complete lists.
  • Be aware that advanced expense reimbursement may be subject to court review and approval.
Completing Annual Accounts
The conservator should provide proof of funds with the report, such as all relevant bank statements or financial (brokerage, investment, etc.) statements for the financial accounts. These statements must be uploaded to MMC. Co-conservators should agree on one conservator to be responsible to enter information into MMC.

Enter the information into MMC on a regular basis (such as once a month) and only include transactions that appear on the financial statements. Submit the report in MMC only once each year. The information is saved until you are ready to submit. Carefully preview the report and have any co-conservators approve the report before submitting. Information cannot be changed after it is submitted.
What NOT to do
  • Do not mix your assets with the protected person’s assets, even temporarily.
  • Do not include assets within your accounting that are outside your control as conservator (Examples: Assets controlled by a trustee, assets excluded from the conservator’s control in the appointment order i.e. a Limited Conservatorship).
  • Do not sell, give away, or dispose of personal property without giving notice to interested persons as required by Minn. Sat. § 524.5-313(c) (3).
  • Do not borrow from the protected person’s assets for your own or anyone else’s benefit.
  • Do not reflect entries by one total for a category. Each individual deposit and expense should be recorded in MMC.
  • Do not continue to spend/dispose of assets if the protected person dies. Your authority terminates upon the date of death.
Set up a routine
  • Figure out the monthly living expenses of the protected person and make a monthly budget. The budget should let the protected person keep up his/her lifestyle, as long as they can afford it
  • Keep all receipts, canceled checks, statements of accounts received, etc. It is best if you keep them in date or category order as entered in MMC.
Report Due Dates
Inventory– within 60 days of the date your Letters of Conservatorship were issued.

Annual Account– within 60 days of your period ending date (annually on the anniversary date of the issuance of your Letters of Conservatorship).
Allowances
If the protected person is able to handle spending money, a small monthly/weekly “allowance” is generally okay. Remember that it will have to be shown that the allowance money was used only by the protected person.
Bond
If the protected person receives funds from the Department of Veterans Affairs (VA), you may be required to obtain two separate bonds. Conservators may petition the court to lower the bond to the court to offset premium fees.

Conservator Help Line

(763) 279-0176


Online Conservatorship & Guardianship Training »

The Minnesota Judicial Branch has launched an online training for individuals who have been appointed by a court to serve as a guardian or conservator.

The interactive, self-paced training module aims to help new guardians and conservators understand their roles and responsibilities, including the statutes and policies in place to protect vulnerable individuals. The training may also be used as a refresher course by experienced guardians or conservators, or to answer specific questions about their duties.
 

A Manual on Guardianship and Conservatorship in Minnesota »

This is a manual published by the Minnesota Judicial Branch and written especially for non-lawyers. The manual only addresses guardianship and conservatorship of adults, NOT minors.

The law on guardianship and conservatorship is very complex. We encourage you to talk with a lawyer to get legal advice about your situation.
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