Minnesota Government Access

1. Make sure the Agency wants and is eligible for MGA. (See the Policies and Notices tab for eligibility information.)
2. Designate an Agency Account Manager (required).
3. Use the following links to correctly prepare the Application Materials.:
   1. Agency Account Managers’ Checklist; and
   2. Users’ Instructions
4. Gather and prepare the following, required Application Materials to submit:
   1. Master Subscriber Agreement (or if applicable Civil Legal Services Master Subscriber Agreement);
   2. Master Subscriber Agreement Signing Authority;
   3. MGA Request Form;
   4. User Acknowledgement Form(s) (or if applicable Civil Legal Services User Acknowledgement Form); and
   5. CAT (Configuration Assessment Tool) - (Excel spreadsheet)
5. Manage the process.
   1. Identify each User who will need to use MGA.
   2. Provide the Users with these two (2) documents:
      • Users’ Instructions;
      • Quick Reference Guide: Registering for MGA

• Use the following links to correctly prepare the Application Materials.:
  • Agency Account Managers’ Instructions;
  • Agency Account Managers’ Checklist; and
  • Users’ Instructions 
• See FAQs, #22, for more information regarding Agency Account Manager responsibilities.
• Learn the Users’ registration process.
• If you have Users who work for multiple agencies, please contact the Minnesota Judicial Branch at the beginning of your preparation so we can guide your Agency on how to proceed with the application process.
• To update (add or remove) Users for your Agency once your application has been approved, see the Update Existing Accounts tab.

• Must be signed by someone with authority to bind the Agency.
• If you are applying for multiple Agencies, you must complete one Master Subscriber Agreement per Agency.
• A single Agency cannot apply for access on behalf of all Agencies within a county.
• Submit one application on behalf of your Agency, not on behalf of your individual business units.
• The “Government Subscriber Name” field must contain the name of the Government Agency (not a person’s or law firm’s name).

• This document is documented verification of authority to sign on behalf of and bind the entity.
• There is no specific document for this signing authority, as the verification of authorization for each signer varies by Agency. The Minnesota Judicial Branch needs documentation that tells us the person signing the agreement has the authority to sign it.
• Examples:  Typically, an Agency will send us a city or county resolution; city or council charter language; or other documentation referencing a specific statute or ordinance that grants the person signing the agreement the authority to sign the agreement on behalf of the Agency.
• If your Agency already has an existing resolution regarding electronic access with the Minnesota Judicial Branch, the resolution needs to be general enough to cover the revised Master Subscriber Agreement being signed now. If you need to get a new resolution passed, we will keep your file open until the appropriate governing board has been able to meet and pass your resolution.

• Must be completed on behalf of the Government Agency (e.g., not a person’s or law firm’s name).
• Must be signed by the same person who signs the Master Subscriber Agreement. Their information should also be put in the Agency Director/Manager Authorizing Request block on the first page. Agency Account Manager information should be put in the Agency Account Manager block.
• If you are applying for multiple Agencies, you must complete one MGA Request Form per Agency.
• If you work for more than one Agency, you may need to register for each Agency, but you can have only one email address in the system. Please contact the Minnesota Judicial Branch at the beginning of your preparation so we can guide your Agency on how to proceed with the application process.

• Users sign this form after they have completed the online registration process, and then give them to you so you can complete the CAT.
• All the signed User Acknowledgement Forms need to be combined into one PDF document.

• The CAT is completed after all Users have finished the entire registration process.
• The information on the CAT (User names and email addresses) has to match exactly what Users used when registering.
• The CAT must be submitted as an Excel spreadsheet (not as a scanned document).
• A completed CAT is sent to the Minnesota Judicial Branch’s IT Department to configure Users’ roles and verify the data that Users inputted in the online registration system.

Agency Account Manager: